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Archive for administrative assistants

How to Turn Your Business Into a Money Machine

By Rob Minton · Comments (0) · Monday, July 16th, 2012

This article is a follow-up to “The Goal of Business“, where I make the argument that our focus in business should be to obtain freedom, not wealth. Freedom is obtained by owning money machines that provide enough income to cover our living expenses. Please read this first, if you haven’t already.

For your business to be a money machine, you need the following assets that you can leverage to your advantage:

1. Systems
Systems provide freedom and are vitally important to anyone who wants to turn the business into a money machine. Do you have a system for processing home sales through escrow? Do you have a system for getting referrals? Do you have a system for hiring new agents to help you sell more homes? Do you have a system for testing new lead generation advertisements?

2. People
One could argue that an administrative assistant is a money machine. This could be true. However, to be crystal clear in our thinking, people must generate new income for the them to be a money machine. Your assistant is a money machine if they bring new $$$ into your bank account. If not, they probably save you a great deal of time, but they’re not a true money machine. An agent who sells homes for you is a money machine. The reason why is because this person is making new $$$ for your business, while you’re doing other things… hopefully building another money machine.

3. Marketing
Do you have the ability to add new clients consistently through one or more marketing campaigns? You should be able to run an advertisement and turn prospects who respond into $$$. This means you must create, buy, or license money machine advertisements and money machine lead conversion systems.

These three assets can be turned into multiple money machines simply by leveraging them into multiple business opportunities. And I believe the majority of your time should be invested in creating or improving these three assets. Hiring a training a new buyers agent is a better use of your time than selling one home. The reason why is the buyers agent may become a money machine. Anything that you allow yourself to spend time on that doesn’t help create or improve a money machine is NOT the best use of your time.

When the average person wants more money, they look for a new job. The new job could be a replacement of their existing job with higher pay, or it could be a new part-time job to supplement their current job. The average person doesn’t think about building or creating a money machine to generate more money.

Now, some money machines are better than others, and it’s best to put some thought into various money machines before you run off building one! The best money machines have the following 6 characteristics:

1. Generate high income/positive cash-flow.
2. Require little time to manage once setup.
3. Provide consistent income.
4. Require minimum risk.
5. Under your control.
6. Income continues indefinitely.

It’s important to understand that every money machine requires time and work to set up. This includes money machine businesses and money machine investments. However, once the money machine is set up, you should have a little more freedom. You can use this time freedom to create another money machine, or to spend time with your family and friends.

NOTE: This post was excerpted from one of my Master Marketer Club reports. If you’re interested in trying my Master Marketer Club membership, you can do so for $1.00 here.

Comments (0)
Categories : Investing, Money Management, Time Management
Tags : administrative assistants, buyer's agents, freedom, Marketing, money, money machine, systems, time, time management

Who to hire first – a buyer’s agent or an administrative assistant?

By Rob Minton · Comments (0) · Wednesday, November 4th, 2009

I’m often asked whom to hire first – a buyer’s agent or an administrative assistant?

My suggestion typically is to hire a buyer’s agent first because you don’t have to pay them a salary. They are free to your business and may help bring in additional commission income. The price you have to pay for a buyer’s agent is your time. You’ll have to invest time to teach and train them how to handle leads and clients for your business.

The problem with hiring a buyer’s agent first is you still have to deal with a great deal of administrative “stuff” that isn’t income-producing. This is definitely not a good use of your time. My first hire was a buyer’s agent. My second hire was a part-time administrative assistant. This was back in the 1990s, before virtual assistants were around.

Had I to do it over again, I would probably hire a part-time virtual assistant. I absolutely love virtual assistants for many reasons:

  1. You can find someone with a ton of experience, which adds tremendous value to your business. This is because you’re able to hire anyone from anywhere. You’re not stuck looking for someone with experience who is living in your home town.

  2. You can hire them for two hours a week or 10 hours a week. You have complete flexibility and don’t have to be locked in to a certain number of hours a week. This will help you save a great deal of money.

  3. You don’t have to provide any employee benefits, such as medical insurance. This is very big savings!

  4. If you don’t need them or they aren’t performing, simply stop sending work to them. You don’t have to “fire” anyone and have an ugly situation in your office.

  5. You don’t have to set up payroll and deal with payroll taxes. This will save a great deal of time and money.


A virtual assistant offers so many benefits to small businesses. It’s like having your cake and eating it, too!

My assistant, Trish Lewellyn, recently decided to offer virtual assistant services to other real estate agents. I notified a few of my coaching students, and two or three of them quickly hired her to help with their businesses. I believe she can handle a one or two more agents. If interested in hiring her as your virtual assistant, send her an email at:


TrishLewellyn7@aol.com

I’ve worked with Trish for over five years, and she has a ton of experience. She tracks leads, maintains my database and has processed home sales for my agents. She already understands how we operate and what’s important in our businesses.

Comments (0)
Categories : Goal Setting, Money Management
Tags : administrative assistants, buyer's agents, part-time help, virtual assistants

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